Upton by Chester & District Parish Council

PUBLICATION SCHEME

The purpose of the scheme is to make a significant amount of information available routinely, without the need for a specific request.

The information contained in each class will be made available in a variety of formats, namely hard copy (paper) on request from the Clerk of the Council, by inspection at District Council Offices, by inspection at suitable premises by prior appointment with the Clerk to the Council and some information will be available on the Parish Councils website

In certain cases a limitation on the age of some documents has been stipulated. For the avoidance of doubt this does not mean information beyond that date cannot be obtained, it simply indicates that it is not available as a matter of course within this scheme.

Reasonable charges of no more than 3p per A4 sheet may be raised for the provision of hard copies of the information/documents listed in each of the classes. Each item of information/document listed below also includes details (in italics) of the format in which it will be made available.

The Classes of Information are as follows:

  1. COUNCIL INTERNAL PRACTICE AND PROCEDURE

Minutes of council, committee and sub-committee meetings – limited to the last 2 years –(Appointment with Clerk, Upton Library. Minutes from 21/10/02 onwards will be available on the website)

Procedural Standing Orders – (hard copy from Clerk, Upton Library and website)

Councils Annual Report to Parish Meeting – (hard copy from Clerk, Upton Library and website).

  1. CODE OF CONDUCT

Members Declaration of Acceptance of Office – (Appointment with Clerk)

Members Register of Interests – (Chester City Council Offices)

Register of Members Interests Book – (Appointment with Clerk)

  1. PERIODIC ELECTORAL REVIEW

Information relating to the last Periodic Electoral Review of the council area

(Chester City Council Offices)

Information relating to the latest boundary review of the council area – (Chester City Council Offices)

 

4.         EMPLOYMENT PRACTICE AND PROCEDURE

Terms & conditions of employment - (Appointment with Clerk)

Job Descriptions - (Appointment with Clerk)

  1. PLANNING DOCUMENTS

Responses to planning applications – (hard copy from Clerk, Upton Library)

  1. AUDIT AND ACCOUNTS

Annual Return form – limited to last financial year – (appointment with Clerk)

Annual Statutory Report by auditor (internal and external) – limited to last financial year – (appointment with Clerk)

Receipt/Payment books, Receipt books of all kinds, Bank Statement – limited to last financial year - (Appointment with Clerk)

Precept request – limited to last financial year - (appointment with Clerk)

VAT records – limited to last financial year - (Appointment with Clerk)

Financial Standing Orders and Regulations - (hard copy from Clerk, Upton Library and website)

Assets Register of all Parish Council owned property - (appointment with Clerk)

Risk Assessments - (hard copy from Clerk and Upton Library)

 

ADDITIONAL INFORMATION

 

Details for access of information:

Clerk to the Parish Council – 20 Bridge Street, Port Sunlight, Wirral CH62 4UR Tel 0151 644 5975 e-mail clerk@uptonbychester.org.uk

Chester City Council, The Forum Chester, Tel 01244 324324

Upton Library – Wealstone lane, Upton, Chester

Website – www.uptonbychester.org.uk