UPTON BY CHESTER & DISTRICT PARISH COUNCIL

Meeting of the Upton by Chester and District Parish Council held on Monday 17th May 2010 at The Pavilion, Wealstone Lane, Upton, Chester

                       

PRESENT:    

Cllr Jean Evans (Chairman), Cllr Theresa Bartliff, Cllr David Evans, Cllr Jill Houlbrook, Cllr Gill Jordan, Cllr Paul Lowry, Cllr Caroline Mosley,

Cllr Chris Reeve, Cllr Bryan Smith, Cllr Liz Squire, Cllr Robert Thompson and Cllr Miljenko Williams

 

1.         ELECTION OF CHAIRMAN FOR ENSUING YEAR:

It was proposed by Cllr Chris Reeve and seconded by Cllr Paul Lowry that Cllr Jean Evans be elected Chairman.  No other nominations were received.

Resolved:       that Cllr Jean Evans be elected Chairman for the ensuing year.

 

2.         CHAIRMANS DECLARATION OF ACCEPTANCE OF OFFICE:

 

Resolved:       that the Declaration of Acceptance be received.

 

3.         ELECTION OF VICE-CHAIRMAN FO RENSUING YEAR:

It was proposed by Cllr David Evans and seconded by Cllr Chris Reeve that Cllr John Butler be elected Vice Chairman. It was also proposed by Cllr Caroline Mosley and Cllr Theresa Bartliff that Cllr Jill Houlbrook be elected Vice-Chairman. Members voted as follows:

                        Cllr John Butler             8 votes

                        Cllr Jill Houlbrook                    4 votes.

 

Resolved:       that Cllr John Butler be elected Vice-Chairman for the ensuing year.

 

4.         OPEN FORUM:

No local residents raised any issues.

 

5.         APOLOGIES FOR ABSENCE:

Resolved:       that the apologies received from Cllr David Savage, Cllr John Butler, Cllr Pat Lott, Cllr Gerald Grant, and be approved.

 

6.         DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA:      

No declarations were received.

 

7.         SUBSCRIPTIONS:

The Clerk reported on the following subscriptions paid by the Parish Council:

                        Cheshire Playing Fields Assoc               20.00

                        Community Pride Competition              50.00

                        Cheshire Community Council                100.00

                        Cheshire Assoc of Local Councils         1224.89

                        BTCV                                                  35.00

Resolved:       that the subscriptions continue.

 

8.        PROPERTIES:

Resolved:       that the report on the properties owned and leased be accepted.

 

9.        REPRESENTATIVES TO OUTSIDE BODIES:

The Clerk reported that the current representatives are:

 

Upton Youth Club        –          Cllr Jill Houlbrook and Cllr Bryan Smith

Assoc of Local Cncls    -           Cllr Jean Evans, Cllr Pat Lott and Cllr Theresa Bartliff.

Bus User Scheme         -           Cllr Theresa Bartliff

 

Resolved:       that Cllr Jill Houlbrook does not continue as representative for Upton Youth Club and that the remainder are unchanged.

 

10.     FINANCIAL REGULATIONS:

Resolved:       that no changes be made.

 

11.       STANDING ORDERS:

Resolved:       that no changes be made.

 

12.       FINANCIAL OFFICER DUTIES:

Resolved:       that no changes be made.

 

13.       COMMITTEES:

Resolved:       that no changes be made.

 

14.       PUBLICATION SCHEME:

Resolved:       that no changes be made.

 

15.       DATES FOR FUTURE MEETINGS:

Resolved:       that the following dates be accepted:

 

                        Parish Council Meetings  

                        21st June 2010,

                                26th July 2010

                                6th Sept 2010

                                18th Oct 2010

                                29th Nov 2010

                                24th Jan 2011

                                7th Mar 2011

                                11th Apr 2011

                                16th May 2011

 

                        Finance Committee Meetings

                        15th Nov 2010

                                10th Jan 2011

 

16.        STAFF PAY SCALES:

Resolved:       that staff continue to be paid on the scale recommended by the NALC.

 

17.        MINUTES:

Resolved:      

(a)        that the minutes of the Annual Assembly meeting held on 12th April 2010 be confirmed as a correct record.

(b)        that the minutes of the Parish Council Meeting of 12th April 2010 be confirmed as a correct record.

(c)        that the minutes of the Planning Committee meeting of 12th April 2010 be confirmed as a correct record by members of the committee.

 

 

18.       ANNUAL ASSEMBLY – 12th April 2010.

The Clerk reported on a reply from Chester Zoo in relation to free buses and Cllr Jill Houlbrook gave members an update on the problems on land at Daleside.

Resolved:       that the resolutions passed be approved.

 

19.       PARISH COUNCIL – 12th April 2010:

The Clerk reported on the reply with regard to use of land by Bache Railway station and also that she had arranged for tree works at Marl Heyes.

Resolved:       that the reports be noted.

 

20.      PLANNING COMMITTEE MEETING – 12th April 2010:

Resolved:       that the resolutions passed be approved.

 

21.       ANNUAL REVIEW OF INTERNAL AUDIT:

Cllr Robert Thompson reported that he had conducted an audit for 2009/10 and was extremely impressed with the amount of work undertaken by Mrs Rose Owen, the

Internal Auditor and also the systems in place.

Resolved:       that the current system remain unchanged..

 

22.        ACCOUNTS FOR 2008/09:

It was proposed by Cllr Chris Reeve and seconded by Cllr Jill Houlbrook that the accounts be approved.

Resolved:       that the accounts be approved.

 

23.       ANNUAL GOVERNANCE STATEMENT:

It was proposed by Cllr David Evans and seconded by Cllr Jill Houlbrook that the Annual Govenance Statement be approved.

Resolved:       that the statement be approved.

 

24.        ANNUAL REPORT:

Members advised the Clerk of a number of changes necessary to the report.

Resolved:       that the report be approved.

 

25.        RISK ASSESSMENT:

Resolved:        that the Risk Assessment be approved.

 

 

26.        STORAGE CONTAINER AT WEALSTONE LANE;

Members discussed the new type of storage container proposed by the Cycle Club but were still uncertain about its location.  Members discussed the possibility of asking

the police for advice on best location.  Members also discussed the possibility of setting a precedent for other groups to ask for storage facilities and decided that each

case is decided on individual merits and that this request is an exception.

Resolved:       that the Clerk arrange to meet with the police and report back to the next Environment Committee meeting.

 

27.       COMMUNITY SAFETY:

Nothing to report.

 

28.       CHESHIRE VILLAGE QUIZ:

The Chairman reported.

 

29.       COMMUNITY LINKS SCHEME:

Cllr David Evans reported.

 

30.       PUBLICATIONS:    

Resolved:       that the publications be received.

 

31.        INVITATIONS:       

Resolved:       that the invitations be received.

 

32.       ACCOUNTS REPORT:

It was moved by Cllr David Evans and seconded by Cllr Bryan Smith that the accounts be approved.

Resolved:       that the accounts be approved.

 

33.       BANK BALANCES:

Members were informed of the following bank balances:

54131582        Yorkshire Bank                             £136063.78

 

34.       CORRESPONDENCE:

The Clerk reported on correspondence received.

 

35.       DATE FOR NEXT ENVIRONMENT COMMITTEE MEETING:

Resolved:       that the date be set as 6.30pm on Monday 14th June 2010.

 

36.       ITEMS FOR INCLUSION ON WEBSITE:

Resolved:       that the Clerk update the website where appropriate.