UPTON BY CHESTER & DISTRICT PARISH COUNCIL

Meeting of the Upton by Chester and District Parish Council held on Monday 18th May 2009 at The Pavilion, Wealstone Lane, Upton, Chester

                       

PRESENT:    

Cllr Jean Evans (Chairman), Cllr John Butler, Cllr David Evans,

Cllr Gerald Grant, Cllr Jill Houlbrook, Cllr Gill Jordan, Cllr Pat Lott,

Cllr Paul Lowry, Cllr Caroline Mosley, Cllr Chris Reeve

and Cllr Miljenko Williams

 

1.         ELECTION OF CHAIRMAN FOR ENSUING YEAR:

It was proposed by Cllr John Butler and seconded by Cllr Gerald Grant that Cllr Jean Evans be elected Chairman.  No other nominations were received.

Resolved:       that Cllr Jean Evans be elected Chairman for the ensuing year.

 

2.         CHAIRMANS DECLARATION OF ACCEPTANCE OF OFFICE:

 

Resolved:       that the Declaration of Acceptance be received.

 

3.         ELECTION OF VICE-CHAIRMAN FO RENSUING YEAR:

It was proposed by Cllr Gerald Grant and seconded by Cllr David Evans that Cllr John Butler be elected Vice Chairman. No other nominations were received.

 

Resolved:       that Cllr John Butler be elected Vice-Chairman for the ensuing year.

 

4.         OPEN FORUM:

No local residents raised any issues.

 

5.         APOLOGIES FOR ABSENCE:

Resolved:       that the apologies received from Cllr Bryan Smith, Cllr Robert Thompson, Cllr Liz Squire and Cllr Theresa Bartliff be approved.

 

6.         DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA:      

No declarations were received.

 

7.         SUBSCRIPTIONS:

The Clerk reported on the following subscriptions paid by the Parish Council:

                        Cheshire Playing Fields Assoc               20.00

                        Community Pride Competition              45.00

                        Cheshire Community Council                            100.00

                        Cheshire Assoc of Local Councils                     1188.72

                        BTCV                                                              35.00

Resolved:       that the subscriptions continue.

 

8.        PROPERTIES:

Resolved:       that the report on the properties owned and leased be accepted.

9.        REPRESENTATIVES TO OUTSIDE BODIES:

The Clerk reported that the current representatives are:

 

Upton Youth Club        –          Cllr Jill Houlbrook and Cllr Bryan Smith

Assoc of Local Cncls    -           Cllr Jean Evans, Cllr Pat Lott and Cllr Theresa Bartliff.

Bus User Scheme         -           Cllr Theresa Bartliff

 

Resolved:       that this remain unchanged.

 

10.     FINANCIAL REGULATIONS:

Resolved:       that no changes be made.

 

11.       STANDING ORDERS:

Resolved:       that no changes be made at present but that they be reviewed in March 2010

 

12.       FINANCIAL OFFICER DUTIES:

Resolved:       that no changes be made.

 

13.       COMMITTEES:

Resolved:       that the attached list be accepted.

 

14.       PUBLICATION SCHEME:

Resolved:       that no changes be made.

 

15.       DATES FOR FUTURE MEETINGS:

Resolved:       that the following dates be accepted:

 

                        Parish Council Meetings – 13th July 2009, 7th September 2009, 19th October 2009, 7th December 2009, 18th January 2010, 1st March 2010, 12th April 2010 and 17th May 2010.

                        Finance Committee Meetings – 23rd November 2009 and 11th January 2010.

 

16.        STAFF PAY SCALES:

Resolved:       that staff continue to be paid on the scale recommended by the NALC.

 

17.        MINUTES:

Resolved:      

(a)        that the minutes of the Annual Assembly meeting held on 6th April 2009 be confirmed as a correct record.

(b)        that the minutes of the Parish Council Meeting of 6th April 2009 be confirmed as a correct record.

(c)        that the minutes of the Planning Committee meeting of 6th April 2009 be confirmed as a correct record by members of the committee.

 

 

18.       ANNUAL ASSEMBLY – 6th April 2009.

Resolved:       that the resolutions passed be approved.

 

19.       PARISH COUNCIL – 6th April 2009:

The Clerk reported on the reply with regard to Park & Ride changes and Cllr Jill

Houlbrook informed Members that CWAC were discussing it further.  Cllr Jill

Houlbrook also informed Members that the Green Day had been cancelled due to lack

of support.

 

20.      PLANNING COMMITTEE MEETING – 6th April 2009:

Resolved:       that the resolutions passed be approved.

 

21.       ANNUAL REVIEW OF INTERNAL AUDIT:

Resolved:       that Cllr Gerald Grant and Cllr Robert Thompson continue to undertake an audit of the accounts.

 

22.        ACCOUNTS FOR 2008/09:

Resolved:       that the accounts be approved.

 

23.       ANNUAL GOVERNANCE STATEMENT:

Resolved:       that the statement be approved.

 

24.        ANNUAL REPORT:

Resolved:       that the report be approved.

 

25.        UPDATE ON PAVILION PROJECT:       

The Chairman and the Clerk reported on a meeting held with the Project Management

Team.

Resolved:       that the report be noted.

 

26.        CO-OPTION OF MEMBER TO UPTON PARK WARD;

It was proposed by Cllr John Butler and seconded by Cllr Gerald Grant that David

Savage be co-opted onto the Parish Council.  No other nominations were received.

Resolved:       that David Savage be co-opted to the Parish Council.

 

27.       PEDESTRIAN ACCESS ACROSS CAR PARK AT WEALSTONE LANE:

A local resident had approached Cllr Pat Lott about the difficulty of crossing the car park, especially with young children as there was no footpath.  Members indicated that this could be included in the Community Building project.  Members discussed steps to be taken in the meantime which included putting a warning sign at the car park.

Resolved:       that the Clerk check on legality of wording of a sign and present findings to next Environment Committee meeting.

 

28.      OUTCOME OF RESTORATIVE JUSTICE INTERVIEW:

The Clerk reported that she had attended the interview at the police station with the two

young people who had been caught damaging the Pavilion. They had agreed to pay for

the damage and had asked if there was anything else the Parish Council would like

them to do.

Resolved:       that the young people be invited to design the new sign for the car park and also to get involved in creating a youth council.

 

29.      TENNIS COURTS:

The Clerk reported on correspondence from a local resident, Christine Russell MP and

Upton Tennis Club with regard to the tennis courts

Resolved:       (a)        that the Clerk write to the local resident and Christine       Russell MP outlining the current situation with the courts

                        (b)        that the Clerk ascertain the cost of increased maintenance works to the courts.

 

30.       CHESHIRE VILLAGE QUIZ:

The Chairman reported.

 

31.       COMMUNITY LINKS SCHEME:

Cllr David Evans reported.

 

32.       PUBLICATIONS:    

Resolved:       that the publications be received.

 

33.        INVITATIONS:       

Resolved:       that the invitations be received.

 

34.       ACCOUNTS REPORT:

It was moved by Cllr David Evans and seconded by Cllr Gerald Grant that the accounts be approved.

Resolved:       that the accounts be approved.

 

35.       BANK BALANCES:

Members were informed of the following bank balances:

54131582        Yorkshire Bank                             £119,392.94

 

36.       CORRESPONDENCE:

The Clerk reported on correspondence received.

 

37.       DATE FOR PAVILION COMMITTEE MEETING:

Resolved:       that the date be set for 6.30pm on Monday 13th July 2009.

 

38.       DATE FOR NEXT ENVIRONMENT COMMITTEE MEETING:

Resolved:       that the date be set as 7pm on Monday 8th June 2009.

 

39.       ITEMS FOR INCLUSION ON WEBSITE:

The Clerk reported that Mr Pearn was happy to assist to improve the Homepage of the Website. 

Resolved:       (a)        that Cllr Mil Williams assist with the redesign of the Homepage and;

                        (b)        that the Clerk update the website where appropriate.