UPTON BY CHESTER & DISTRICT PARISH COUNCIL

Meeting of the Finance Committee of the Upton by Chester & District Parish Council held on Monday 23rd November 2009 at the Pavilion, Wealstone Lane.

Present:         

Cllr Theresa Bartliff,  Cllr John Butler, Cllr David Evans, Cllr Jean Evans, Cllr Gerald Grant, Cllr Paul Lowry, Cllr Bryan Smith and Cllr Liz Squire.

 

1.                  APOLOGIES:

Resolved:       Apologies were received from and Cllr David Savage and

                        Cllr Patricia Lott,

 

2.         ELECTION OF CHAIRMAN FOR ENSUING YEAR:

It was proposed by Cllr John Butler and seconded by Cllr Gerald Grant that Cllr David Evans be elected Chairman of the Committee for the ensuing year.

Resolved:       that Cllr David Evans be elected Chairman of the Committee for the ensing year.

 

3.        DECLARATIONS OF INTEREST:

No declarations of interest were received.  

 

4.         FINANCIAL POSITION SO FAR:

The Clerk reported on the financial position  so far.

Resolved:       that the report be noted.

 

5.         SUBSCRIPTIONS AND DONATIONS:

The Clerk reported on the donations and subscriptions paid by the Parish Council as follows:

                        Cheshire Playing Fields Association                   £20.00

                        Cheshire Association of Local Councils             £1188.72

                        Community Council                                          £100

                        Upton Youth Club                                            £300

                        Village Quiz                                                      £20

 

Resolved:       that the report be noted.

 

6.         INTERNAL AUDITOR:      

The Clerk reported on the current appointment of internal auditor.

Resolved:       that the internal auditor be retained for the following year.

 

7.        FINANCIAL OFFICER DUTIES:

Resolved:       that no amendments be made to the current Financial Officer

                                    duties.

 

8.       FINANCIAL REGULATIONS:

Resolved:        that the no amendments be made to the current Financial Regulations.

 

9.       CLERKS MILEAGE RATE:

Resolved:                   that the Clerk continue to be paid at the NALC rate.

 

10.      CLERKS OFFICE EXPENSES:

Cllr John Butler asked that this matter be considered for review in the future.

Resolved:                   that the figure remain the same for 2010/11.

 

11.        GROUNDS MAINTENANCE CONTRACT:

The Clerk reported that the current maintenance contract should have finished in March 2010 but that Local Authority had extended it to 2012.

Resolved:                   that the report be noted.

 

12.       INSURANCE:

Resolved:                   that the Parish Council use the current insurers

 

13.       BUDGET FIGURES FOR 2010/11:

Members considered the budget figures for 2010/11.  The Clerk reported that there would be some additional funding required for the planning application process for

the new community building, but that the figure was not yet available, but would be before the setting of the final budget.

 

The Clerk also informed Members that the Tennis Club may be able to secure £10,000 funding towards the resurfacing of the tennis courts, but that the Parish

Council would still need to find around £10,000.  Members discussed the need to have a further meeting with the tennis club to discuss raising the funding and future

charges for court use.

Recommended:          that the attached draft budget figures be put to the Parish Council.

 

 

14.       DATE FOR NEXT MEETING:

Resolved:       that this be set for 7pm on Monday 11th January 2010.