Meeting of the Finance
Committee of the
Present:
Cllr Theresa Bartliff, Cllr John Butler, Cllr David Capstick, Cllr David Evans,
Cllr Jean Evans, Cllr Patricia Lott, Cllr Paul Lowry, Cllr Bryan Smith
and Cllr Liz
Squire.
1.
APOLOGIES:
Apologies
were received from and Cllr Gerald
Grant.
2. ELECTION OF CHAIRMAN FOR ENSUING YEAR:
It was proposed by Cllr
Bryan Smith and seconded by Cllr David Capstick that
Cllr
David Evans be elected Chairman of the Committee for the ensuing year.
Resolved: that Cllr David Evans be elected Chairman of the Committee for
the ensing year.
3. DECLARATIONS
OF INTEREST:
No
declarations of interest were received.
4. FINANCIAL POSITION SO FAR:
The
Clerk reported on the financial position so far.
Resolved: that the report be noted.
5. SUBSCRIPTIONS AND DONATIONS:
As
the list of subscriptions and donations was not made available by the Clerk,
Members agreed that this item be discussed at the next meeting.
6. INTERNAL AUDITOR:
The
Clerk reported on the current appointment of internal auditor.
Resolved: that the
internal auditor be retained for the following year.
7. FINANCIAL
OFFICER DUTIES:
Resolved: that no amendments be made to the current
Financial Officer duties.
8. FINANCIAL REGULATIONS:
Resolved: that the no amendments be made to the current
Financial Regulations.
9. CLERKS MILEAGE RATE:
Resolved: that the Clerk continue to be paid at the NALC
rate.
10. CLERKS OFFICE EXPENSES:
Members discussed the recent
rise in household fuel costs and considered increasing
the amount paid to the Clerk
for the use of her home as an office.
Resolved: that this matter be considered at the next
meeting.
11. GROUNDS MAINTENANCE CONTRACT:
The Clerk reported that the
current maintenance contract had one year left to run. Cllr
John Butler asked if the
maintenance contract could be extended to include the area to
the side of the bus shelter in
not done anything g about
it. The Clerk asked if the contract
could be extended to
include moss treatment once a year
on the tennis courts.
Resolved: (a) that the Clerk contact the County
Council to request that they attend to the area to the side of the bus shelter.
(b) that the Clerk arrange for the moss
treatment to be added to the maintenance contract.
12. INSURANCE:
Resolved: that the Parish Council use the current insurers
13. BUDGET FIGURES FOR 2009/2010:
Members considered the
budget figures for 2009/2010. Members
were informed that the double rating grant of £10,000 that was received this
year would be unavailable
from the new authority. The Clerk reported that there would be some
upfront costs for the Pavilion project such as planning applications and
quantity surveyor fees.
The Clerk also informed
Members that she had arranged for an electrician to check the Pavilion building, following problems
with plugs and sockets. The electrician
had
informed her that the electrics were
safe although they did not meet current standards and should be replaced for
the longer term. The electrician also
advised that a circuit
breaker system costing £416 should
be installed in the meantime to provide further safety due to the problems of
the roof letting in water. The Clerk
also reported that she
had obtained a second opinion
and advice on the pavilion roof and had
been informed that it was indeed beyond repair and could only be completely
re-roofed which would
cost between £12,000 to £15,000.
Members considered the
installation of a circuit breaker system on the grounds of health and
safety. Cllr John Butler reminded
Members that the Parish Council had
already taken a decision
that the pavilion should be rebuilt and not refurbished and that he felt no
large sums of money, i.e. for a new roof, should be spent on the building.
Resolved: that the Clerk arrange for a circuit breaker
system to be be installed into the pavilion.
Recommended: that the attached draft budget figures be put to the Parish
Council.
14. DATE FOR NEXT MEETING:
Resolved: that this be set for