UPTON BY CHESTER & DISTRICT PARISH COUNCIL

Meeting of the Finance Committee of the Upton by Chester & District Parish Council held on Tuesday 27th November 2007 at the Pavilion, Wealstone Lane.

 

Present:         

Cllr Gerald Grant (Chairman), Cllr Theresa Bartliff,  Cllr David Capstick,

Cllr David Evans, Cllr Jean Evans, Cllr Peter Griffiths, Cllr Patricia Lott,

Cllr Bryan Smith and Cllr Liz Squire.

 

1.                  APOLOGIES:

Apologies were received from Cllr John Butler and Cllr Gill Jordan

 

2.         ELECTION OF CHAIRMAN:

Cllr Jean Evans proposed that Cllr Gerald Grant be elected Chairman of the Committee for the ensuing year.  Cllr David Capstick seconded this proposal.

 

Resolved:       that Cllr Gerald Grant be elected Chairman of the Committee for the ensuing year.

 

3.         DECLARATIONS OF INTEREST:

No declarations of interest were received.  

 

4.         FINANCIAL POSITION SO FAR:

The Clerk reported that little had changed with regard the financial position and advised that the carry forward for 2008/09 would be in the region of £10,000.

 

Resolved:       that the report be noted.

 

5.         SUBSCRIPTIONS AND DONATIONS:

The Clerk reported on the subscriptions and donations currently paid by the Parish Council as follows:

            Cheshire Playing Fields Association                   17.00

            Best Kept Village competition               37.00

            Community Council                                          66.00

            Association of Parish Councils              928.94

            Upton Youth Club                                            300.00

            Village Quiz                                                      20.00

 

Recommended:          that the report be noted and that the subscriptions and donations continue.

 

6.         INTERNAL AUDITOR:      

Members discussed internal audit controls and the criteria for appointing the Internal Auditor.  Members agreed that Mrs Rose Owen who had previously undertaken the Internal Audit still met with the appointment criteria and should be appointed.

 

Resolved:       that the Clerk appoint Mrs Rose Owen as the Internal Auditor for the Parish Council for the 2007/08 accounts.         

7.         FINANCIAL OFFICER DUTIES:

 

Resolved:       that the Financial Officer duties remain the same

 

8.        FINANCIAL REGULATIONS:

 

Resolved:       that the Financial Regulations remain the same.

 

9.        CLERKS MILEAGE RATE:

 

Resolved:       that the Clerk continue to be paid the mileage rate recommended by NALC.

 

10.      CLERKS OFFICE EXPENSES:

 

Resolved:       that the Clerk office expenses remain the same.

 

11.       GROUNDS MAINTENANCE CONTRACT:

The Clerk reported that the current Grounds Maintenance Contract would run until

2010.

 

Resolved:       that the report be noted.

 

12.       INSURANCE:

 

Resolved:       that the Parish Council continue to use the current Insurers.

 

13.     BUDGET FIGURES FOR 2008/09:

 

Recommended:          that the attached figures be put to the Parish Council at its next meeting.

 

14.       DATE FOR NEXT MEETING:

 

Resolved:       that this be set for 6.30pm on 17th January 2008..