Meeting of the Finance
Committee of the
Present:
Cllr Gerald Grant (Chairman), Cllr Theresa Bartliff, Cllr John Butler
Cllr David Capstick, Cllr David Evans, Cllr Jean Evans, Cllr Peter
Griffiths,
Cllr Patricia Lott, Cllr Bryan Smith and Cllr Liz Squire.
1.
APOLOGIES:
Apologies
were received from and Cllr Gill
2. DECLARATIONS
OF INTEREST:
No
declarations of interest were received.
3. FINANCIAL POSITION SO FAR:
The
Clerk reported that there had been an increase of £5,500 on income and also a
reduction of £6,500 on expenditure and that this resulted in a carry forward
for next year’s budget of £15,000
Resolved: that the report be noted.
4. CHARGES FOR PAVILION FACILITIES:
Members
discussed the charges for tennis, bowling, football and fire of the
pavilion. A number of minor changes were
made for 2008/09. Members discussed
discounts for regular use and suggested that a reduction of 20% be given for
bookings for the Pavilion of 10 sessions or more paid in advance.
Recommended: (a) that the attached
list of charges be used from 1 April
2008.
(b) that the 20% discount be given on Pavilion
bookings.
5. CONTRIBUTION FROM PARISH COUNCIL FUNDS FOR PAVILION PROJECT:
The Chairman reminded
Members that there had been a previous resolution made that
the Parish Council
contribute £50,000 to the project and that although this figure may be
recouped at a later date
there was a need to raise this money to enable activities such
as undertaking consultation,
planning fees, architects fess and legal fees.
Some
Members were concerned about
the amount of money that was required and were
concerned that the project
may not go ahead. Cllr Jean Evans told
Members that the
Parish Council needed to
ensure that there was sufficient money available to progress
the project, but that costs
would be kept to a minimum until any final decision to go
ahead. Cllr David Evans reported that if the project
went ahead up front costs would
be needed and that if the
project did not go ahead then money would be needed to
repair and refurbish the
Pavilion.
Cllr
John Butler asked if the Clerk could request likely amount of up front costs
from Dr Martin Carey.
The
Chairman reported that there were various ways of securing the £50,000 as
follows:
a. Increase
the precept in one year
b. Increase
the precept over two years
c. Obtain
a loan.
The Clerk reminded Members
that if next year’s precept was to be kept the same as the
current year there would be
a surplus amount of £22,000 which could be used towards
the project. She also advised that once this amount was
used then the Parish Council
could apply for a loan but
that it would have to apply for at least £50,000 as anything
less than this amount would
have to be raised by precept. The
Chairman reported that a
loan sanction would be
required before the Parish Council could apply for a loan and
the Clerk reported to Members
on the likely costs of having a loan of £50,000.
Cllr
John Butler moved that the Parish Council contribute the surplus amount of
£22,000 to the project and obtain a loan for a further £50,000 is
necessary. Cllr Jean Evans seconded the
motion.
Resolved: (a) that Members
unanimously agreed to use the £22,000 surplus
amount for the project and to obtain a loan of
£50,000 at a later date if necessary.
(b) that the Clerk request up front costings
from Dr Martin Carey.
(c) that the Clerk commence the application for a loan sanction
in case a loan is needed.
6. BUDGET FIGURES
FOR 2008/09:
Members
discussed the budget figures for 2008/09.
Recommended: that the attached figures be put to the Parish Council at
its next meeting.
14. DATE FOR NEXT MEETING:
Resolved: that this be set at a later date.